One booking calendar for your whole rental fleet. See what's free, hold cars for customers, block vehicles for service, and let the system catch conflicts before they reach the counter.
Two people update the same spreadsheet, and two customers show up for one car. Someone leaves unhappy.
A vehicle goes into the shop, but nobody marked it on the planner — and it's already promised to a customer.
Back-to-back bookings with no gap for cleaning and checks mean late handovers and rushed inspections.
Included in every plan.
See the whole fleet at a glance, or zoom into a week. The availability view shows every vehicle as a row, so free slots stand out.
Every booking is checked against the vehicle's other rentals and service blocks before it's saved.
Move a rental to new dates right on the calendar instead of editing it field by field.
Reserve a car while the customer decides. Unconfirmed holds release on their own, so vehicles never sit blocked.
Take a vehicle off the calendar for maintenance or repairs, with a reason your team can see.
Turnaround time between rentals, minimum and maximum rental length, booking lead time, and blackout dates.
Rental fleet scheduling software shows which vehicle is booked, free, or out of service on any given day, and stops you from giving the same car to two customers. Instead of a shared spreadsheet or a wall planner, every booking, hold, and service block lives on one calendar your whole team sees.
When you assign a vehicle to a rental, FleetWorkflow checks it against every other rental and every service or out-of-service block for those dates. If anything overlaps, the booking is refused with a clear reason, so a conflict never reaches the customer.
Yes. A hold reserves a vehicle for specific dates until it expires. If the customer confirms, the hold becomes a booking; if not, the vehicle is released automatically and is available again.
Yes. Add a service, out-of-service, or manual block to a vehicle for any date range. Blocked vehicles show up on the availability view and can't be booked for those dates.
Yes. Availability rules let you set turnaround time between rentals, minimum and maximum rental length, booking lead time, and blackout dates when your business doesn't take rentals.
Yes. Drag a rental to new dates on the calendar to reschedule it. FleetWorkflow re-checks the vehicle's other rentals and your availability rules, so a reschedule can't overlap another booking.
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