Book rentals, track vehicles, schedule maintenance, and manage inspections — all in one place. Set up in hours, not weeks.
Purpose-built for car rental, car hire, and van rental businesses. Every step from booking to return is structured, tracked, and visible — so nothing falls through the cracks.
No credit card required • Cancel anytime
Built with automotive industry standards
Encrypted backups with 99.9% uptime
Full compliance with data regulations
Trusted by rental fleets in 8 countries
From booking to return, every step is tracked and structured. No more guessing who has which car or where a rental stands.
See which vehicles are available, rented, or in maintenance at a glance. No digging through files, no calling staff to find out.
Automated status updates and alerts mean nothing gets missed — no double-bookings, no skipped maintenance, no undocumented damages.
Every feature maps to how a real rental operation works — inspections, agreements, utilization tracking, and multi-staff access included.
FleetWorkflow gives your team one system to manage every vehicle, rental, and customer — with structured workflows, automated reminders, photo inspections, and a full audit trail built in from day one.
Run bookings, inspections, and agreements without a back office or IT team
Handle busy pickup and return days with clear handovers and damage records
Track monthly rentals, payments, and service schedules for every vehicle
Scale from a handful of cars to 120 vehicles without changing how your team works
Each management workflow guides your team through the complete process. From fleet tracking to financial reporting, every step is clear and repeatable.
Vehicle lifecycle management — track maintenance schedules and costs, fuel type, mileage, and revenue per vehicle
Booking → pickup → return in one clear flow
Structured pre- and post-rental documentation to ensure compliance and prevent disputes
Structured customer management from first contact to repeat rental
Track payments, deposits, and invoices from booking to final settlement
Access workflows anywhere, on any device
FleetWorkflow replaces disconnected tools with one fleet management software platform. No unnecessary complexity — just clear, repeatable processes that reduce total cost of ownership.
Every management workflow follows a clear, structured process
Purpose-built fleet management software — not a generic tool
Start in hours, not weeks. Workflows are ready to use out of the box.
From 5 to 500+ vehicles without added complexity
Pricing scales with fleet size, not with complexity
Works out of the box with sensible defaults
We're constantly improving FleetWorkflow. Here's what we're working on.
Self-service portal where customers can view bookings, documents, and payment history
Upgrade today's on-screen agreement signing to certified e-signatures with a full audit trail
A hosted booking page your customers can use directly — accept reservations 24/7 without phone calls
Rates that adjust automatically to fleet utilization and booking demand
Long-term lease support with automatic renewal and billing cycles
Native iOS and Android app for drivers: vehicle inspections, photo damage reports, and digital handover sign-off
Pull live location, mileage, and fuel data from your telematics provider
Run several branches from one account with per-location vehicles and staff
Each plan includes all core workflows. Pricing scales with your fleet, not with complexity.
For small rental businesses
billed annually
14-day free trial included
For growing rental operations
billed annually
14-day free trial included
For larger rental fleets
billed annually
14-day free trial included
Everything you need to know about FleetWorkflow and your free trial.
Still have questions?
Contact our support teamJoin 40+ rental companies that replaced manual chaos with clear, repeatable workflows.
No credit card required • All workflows included • Cancel anytime