Bookings, agreements, inspections, maintenance, and pricing in one system — built for independent car rental, car hire, and van rental companies that have outgrown spreadsheets but don't need an enterprise suite.
The same four steps for every rental, so nothing depends on who is at the counter.
Check availability on the calendar, place a hold while the customer decides, and turn it into a booking with the right rate plan applied automatically.
Send the customer a link to review and sign the rental agreement before pickup, and collect their driver's license for verification.
Run a pickup inspection with photos and notes so the vehicle's condition is on record before the keys leave your hands.
Complete the return inspection, log any new damage as an issue, record the payment, and the vehicle is back in the available pool.
Included in every plan — no add-on modules to buy.
Month, week, and availability views show which vehicle is free, booked, or in service — no more double bookings.
Rental agreements are generated from the booking and signed by the customer online before pickup.
Pickup and return inspections with photos and notes, with damage tracked as issues on each vehicle.
Schedule services for each vehicle and get reminders before they are due — so no car goes out overdue.
Daily, weekly, and monthly rates per category, seasonal and weekday rules, add-ons, promo codes, and cancellation policies.
One record per customer with rental history and verified driver's license and ID documents.
Track what each customer has paid, issue invoices, and connect Stripe to accept card payments for online bookings.
Keep registration, insurance, and inspection certificates on each vehicle, with expiry dates in plain sight.
Give each team member the right access, and connect booking partners through the REST API and webhooks.
Every vehicle and customer document lives on the record it belongs to — not in a shared drive or a glovebox. FleetWorkflow watches the expiry dates for you and alerts your team before anything lapses.
Insurance, registration, permits, and title documents stored on each vehicle, each with its own expiry date.
Your team is notified a set number of days before a vehicle document expires — you choose how far ahead in Settings.
Driver's licenses, passports, and ID cards attached to the customer and checked before a rental starts.
Every signed rental agreement is saved on the rental, ready to pull up if a customer disputes a charge.
Pay for the size of your fleet, not per booking. Every plan starts with a 14-day free trial.
billed annually
Up to 7 vehicles
billed annually
Up to 40 vehicles
billed annually
Up to 120 vehicles
Car rental software is a system for running a rental business in one place: vehicle availability, bookings, customer records, rental agreements, vehicle inspections, maintenance, pricing, and payments. It replaces the mix of spreadsheets, paper forms, and messaging apps most small rental companies start with.
Yes. FleetWorkflow is built for independent rental companies with roughly 5 to 120 vehicles. The Start plan covers up to 7 vehicles from $23/mo, and you can move up a plan as your fleet grows without migrating any data.
Yes. Car hire is the same business under a different name, and vans are set up like any other vehicle category — with their own rates, mileage limits, and excess mileage fees. You can run cars and vans side by side in one account.
Yes. FleetWorkflow generates the rental agreement from the booking and gives you a signing link to send to the customer. They review the terms and sign on their phone or computer before pickup, and the signed agreement is stored with the rental.
Your staff complete a pickup and a return inspection for each rental, with photos and notes on the vehicle's condition. Any damage found is logged as an issue on the vehicle, so you have a dated record if a customer disputes a charge.
Yes. Rate plans support daily, weekly, and monthly rates per vehicle category. Price rules adjust those rates for date ranges, specific days of the week, or minimum rental length. Promo codes, add-ons, and cancellation policies are also built in.
Most rental companies are up and running the same day: add your vehicle categories and vehicles, set your rates, invite your staff, and start taking bookings. The 14-day trial needs no credit card.
Have more questions? See the full FAQ or start for free.
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