Workflow-Driven Platform

Fleet Workflow Software for Car Rental Businesses

Streamline your fleet and rental operations with real-time visibility from booking to return

Manage vehicles, track rentals, schedule maintenance, and monitor fleet utilization — all in one platform. Replace time-consuming spreadsheets with clear, structured workflows.

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6
Core Modules
Multi-Org
Team Support
CSV
Data Export
WHY FLEETWORKFLOW?

Clarity, Flow, Control

One clear workflow for your entire fleet

Every step from booking to return is structured. Get real-time visibility into each vehicle and rental.

Full visibility across rentals, vehicles, and operations

See fleet utilization, maintenance schedules, and rental status at a glance. No more digging through files.

Fewer manual tasks, fewer mistakes

Stop wasting time on repetitive, time-consuming processes. Automated workflows reduce errors and free up your team.

Built specifically for car rental and fleet businesses

Purpose-built fleet management software — not a generic tool adapted for rentals.

WHO IT'S FOR

Designed for Businesses That Manage Vehicles and Processes

The Problem

  • • Time-consuming manual processes and paperwork
  • • Spreadsheet dependency with no real-time visibility
  • • Missed maintenance schedules and compliance deadlines
  • • No way to track fuel consumption or total cost of ownership

Our Solution

FleetWorkflow turns daily fleet operations into a clear, repeatable management workflow. Track maintenance schedules, monitor fuel consumption, and ensure compliance — all from one fleet management software platform.

Car Rental Companies

Short-term and long-term rental fleet management

Fleet Operators & Leasing

Vehicle fleet operations and leasing businesses

Corporate Vehicle Fleets

Company-owned vehicle fleet management and compliance

Taxi & Mobility Operators

Taxi and ride-sharing fleet workflow operations

CORE WORKFLOWS

Structured Operations, End to End

Each management workflow guides your team through the complete process. From fleet tracking to financial reporting, every step is clear and repeatable.

Fleet Workflow

Vehicle lifecycle management — track maintenance schedules, fuel type, mileage, and total cost of ownership

Vehicle profiles with complete history
Maintenance schedules, insurance, and compliance documents
Automated expiration reminders
Real-time availability and status tracking
workflow/fleet
WHY CHOOSE US

Operational Clarity, Not Complexity

FleetWorkflow replaces disconnected tools with one fleet management software platform. No unnecessary complexity — just clear, repeatable processes that reduce total cost of ownership.

Workflow Thinking

Every management workflow follows a clear, structured process

Built for Fleet Operations

Purpose-built fleet management software — not a generic tool

Fast Onboarding

Start in hours, not weeks. Workflows are ready to use out of the box.

Scales With You

From 5 to 500+ vehicles without added complexity

Transparent Pricing

Pricing scales with fleet size, not with complexity

No Configuration Required

Works out of the box with sensible defaults

ADVANCED CAPABILITIES

Optional Power Features

GPS & telematics integrations
Automated reminders
Digital contracts & e-signatures
Multi-location fleet management
Role-based access for staff
API & third-party integrations
Explore all features
Product Roadmap

What's Coming Next

We're constantly improving FleetWorkflow. Here's what we're working on.

Q2 2026

Customer Portal

Self-service portal where customers can view bookings, documents, and payment history

Q2 2026

SMS Notifications

Text message reminders for pickups, returns, and payment due dates

Q3 2026

API & Integrations

REST API and webhooks for connecting with accounting, GPS, and other tools

Q3 2026

Automated Pricing

Dynamic rates based on season, vehicle type, rental duration, and demand

Q4 2026

Recurring Rentals

Long-term lease support with automatic renewal and billing cycles

2027

Mobile Apps

Native iOS and Android apps for inspections and on-the-go fleet management

PRICING

Simple, Transparent Pricing

Each plan includes all core workflows. Pricing scales with your fleet, not with complexity.
Simple pricing for structured fleet operations.

Free

For testing & small fleets

$0/month
  • Up to 3 vehicles
  • 1 user
  • Rentals, Customers, Vehicles
  • Inspections with photos
  • Issues & Maintenance tracking
  • 30-day data retention
Get Started Free
Most Popular

Standard

For small rental businesses

$29/month

Free during Early Access

  • Up to 15 vehicles
  • Up to 3 users
  • Everything in Free
  • Calendar with availability view
  • Email notifications
  • CSV data export
  • Unlimited data retention
  • Email support
Get Early Access

Professional

For growing operations

$99/month

Free during Early Access

  • Up to 50 vehicles
  • Up to 10 users
  • Everything in Standard
  • Advanced analytics dashboard
  • Full audit log
  • Priority support
Get Early Access

Industry Best Practices

Built with automotive industry standards

Secure Data Storage

Encrypted backups with 99.9% uptime

GDPR Compliant

Full compliance with data regulations

Used Across Europe

Trusted by rental companies continent-wide

FAQ

Frequently Asked Questions

Everything you need to know about FleetWorkflow and your free trial.

Your free trial lasts 14 days. Start it anytime from the Free plan by clicking "Start Free Trial" — no credit card required. You get full access to all Standard plan features during the trial period.
No! You can start your free trial without providing any payment information. We only ask for payment details when you decide to continue after the trial ends.
Absolutely. There are no long-term contracts or cancellation fees. You can cancel your subscription at any time from your account settings, and you'll retain access until the end of your billing period.
When your 14-day trial ends, you can choose a paid plan that fits your fleet size. If you don't upgrade, your account switches to read-only mode — you can view your data but won't be able to add new rentals or make changes. You can also continue using the Free plan with up to 3 vehicles.
It depends on your plan: the Free plan supports up to 3 vehicles, Standard up to 15, Professional up to 50, and Enterprise offers unlimited vehicles. You can always upgrade as your fleet grows.
Yes. We take security seriously. All data is encrypted in transit and at rest. We're GDPR compliant, use industry-standard authentication, and store files on Cloudflare R2 with automatic backups. Your data is isolated per organization and never shared.
Yes! All users get email support. Professional and Enterprise plans include priority support with faster response times. We're here to help you get the most out of FleetWorkflow.

Still have questions?

Contact our support team
Ready to simplify your fleet workflows?

Bring Structure to Your Fleet Operations

Replace manual chaos with clear, repeatable workflows. Start your FleetWorkflow today.

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No credit card required • All workflows included • Cancel anytime